Case File
efta-efta01135134DOJ Data Set 9OtherOPEN ITEMS LIST
Date
Unknown
Source
DOJ Data Set 9
Reference
efta-efta01135134
Pages
11
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0
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Text extracted via OCR from the original document. May contain errors from the scanning process.
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
SUBSTITUTION OF NOTE FROM LB TO APOI TRUST
Establish a plan for repayment of the Note:
•
As per PW: Interest to be paid timely but no need to pre-pay principal.
I.
•
Status of new banking relationships (Deutsche, JPM, Goldman) for
possible future art secured financing.
FO-Eileen/Ada
Eileen has met with teams
from JPM and Deutsche
Bank
2
Determine if LB's 2013 gift tax return will report the note substitution.
PW/FO-Rich J
PW was leaning toward not
reporting.
3.
Update books and records to reflect ownership change of BFP
FO-Accounting
I
2009 GRAT
Assign GRAT remainder to 1997 Trust.
PW/FO
Assignment document out
for signature.
DECANTING 2006 TRUST
Assignment by 2006 Trust to APO I Trust of:
•
Note dated August 15, 2013 issued by Leon, as Maker.
•
Its interests in LBF Holdings, LLC.
•
Art held in 2006 Trust
•
Insurance coverage updated to reflect new owner of art.
Complete
2.
Transfer balance of cash account to APOI Account.
FO-Eileen
Complete
EFTA01135134
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
DECANTING 2006 TRUST
3.
Prepare and execute art use agreement with DB and APOI Trust
PW/FO-Ada
Ada prepared draft of use
agreement and sent to PW for
review 2.6.14
4.
Obtain separate insurance policy for Art held in APOI Trust
FO-Rich J.
To be addressed when policies
come up for renewal.
DECANTING 1997 TRUST
I.
Execute APO2 Agreement
•
Trustees to waive commissions if they wish-Commission waver prepared
PW to send execution
copies
Revised documents
received by FO 2.7.14
2.
Decanting Instruments to be revised to include changes to the decanting statute.
PW to revise the document
Revised documents
received by FO 2.7.14
3.
Assignment by 1997 Trust to APOI Trust of its interests in various investment
partnerships/LLCs.
FO-Eileen/Accounting
4.
Transfer cash accounts and marketable securities to APO2 Account.
FO-Eileen/Accounting
5.
Assignment of Art held in 1997 Trust to APO2 Trust.
•
Obtain separate insurance policy for Art held in trust
•
Discuss pledge of art by 1997 Trust to BFP for Phaidon line of credit.
PW to prepare assignment
FO—Rich J. re insurance
PW/Ada re Pledge
Insurance to be addressed
when policies come up for
renewal.
6.
Assignment by 1997 Trust to APO2 Trust of:
•
Note payable to BFP ($21 MM per 10.31.13 balance sheet).
•
Note payable to LBF ($88.6 MM per 10.31.13 balance sheet).
PW to prepare assignments/
Ada to review
2
EFTA01135135
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
DECANTING 1997 TRUST
7
Assignment by 1997 Trust to APO2 Trust of its interests in:
•
Black Family Partners; OFH LLC; SH Meadow Lane LLC; LDB Warren
Street LLC; and
•
Phaidon
o Address Good Guy Guaranty provided by 1997 Trust to landlord of
65 Bleeker Street.
PW to prepare
assignments/Ada to review
Ada to address good guy
guaranty with landlord's
counsel
GRAT VALUATIONS/ANNUITY PAYMENTS
a
I.
Work with Empire to obtain valuations for Gift to APOI G RAT
FO-Eileen/Ada
Eileen collecting account
information to send to
Empire.
2.
Work with Empire to obtain valuations for Gift to APOI GRAT NO.2
17O-Eileen/Ada
•
Engagement Letter
sent to LDB for
signature 2.5.14
•
Eileen collecting
account information to
send to Empire.
3.
Quarterly Annuity Payments:
•
First payment APOI GRAT—assignment sent to LDB for signature
1.24.14
•
First Payment APOI GRAT NO.2 due 3.3.14-PW to prepare assignment-
Eileen to transfer cash.
PW/FO-Ada
3
EFTA01135136
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
GRAT VALUATIONS/ANNUITY PAYMENTS
4.
Payment of Appraisal fees:
•
LDB to pay for valuation of gift to the GRAT
•
GRAT to pay for in-kind quarterly payments of annuity (just update fee)
•
If Leon re-GRATs the in-kind distribution, he needs a new full report and
he pays for it.
FO/Accounting
APO 1 GRAT NO.3
Discuss timing of creation of APOI GRAT No. 3
•
Next dividend will be end of February-create in March?
•
Need new engagement Letter from Empire.
PW/FO-Ada
Execution copy of a
February 2014 GRAT with
Ada ready to send to LDB.
2013 YEAR-END GIFTING
a.
_
Complete the process for gifts Leon made to the Foundation in December 2013—
to be paid out to charity.
FO/Ada-Eileen
SPLIT DOLLAR
1.
Prepare Memo to Trustees of APOI Trust to request funds to repay AIF IV for
premium advances to Trust #2.
FO-Ada
Complete-One Trustee
approved to date.
4
EFTA01135137
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
A
SPLIT DOLLAR
2.
Trust #1
•
Ada To prepare Notice of termination to AIF
•
Roger Cammon to prepare and Surrender forms for single life policies.
•
Roger to send a form of letter from AIF requesting that entire cash value
be paid to it based on the collateral assignment.
Bryant Group/Family
Office/McDermott to
review
In Progress
3
Trust #2
•
Ada To prepare Notice of termination to AIF
•
Roger Cammon will send a form to be completed by AIF releasing the
collateral assignment.
Bryant Group
In Progress
4.
Follow up with John Suydam regarding dissolving AIF IV.
Family Office-Ada/Eileen
Memo sent 11.25.13.
Email reminder 12.4.12.
LDB 2011 LLC-RFSTRUCTThuNG
1.
Send acknowledgement of rental payment for 2013 to Members of LDB 2011
LLC for signature.
Family Office-Ada
Sent to UST 2.6.14-not
yet sent to Trustees
2.
LDB 2011 LLC creates new LLC ("Newco") to hold BFP interests
•
Draft new LLC agreement and form Newco.
PW
5
EFTA01135138
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
LDB 2011 LLC-REsTuurrum.NG
3.
LDB 2011 LLC distributes interests in Newco to 4 children's 2011 trusts.
•
Update books and records of Newco.
FO/Accounting
4.
Four Children's 2011 Trusts each sell its interest in LDB 2011 LLC to APOI
Trust for a Note.
•
Draft Installment Sale Agreement
•
Draft Promissory Note
PW
TRUSTS CREATED BY LEON'S CHILDREN
Eileen to discuss with Leon whether the children should be consulted regarding
investing the new funds held in their trusts.
FO-Eileen
NEW HERITAGE TRUST
Discuss with Leon provisions of New Heritage Trust in light of famil meeting.
•
Decant APOI and APO2 trusts to New Heritage Trust
FO-Ada to prepare memo
outlining issues
6
EFTA01135139
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
RESTRUCTURING OF FAMILY BUSINESS ENTITIES
(A)
BLACK FAMILY PARTNERS LP/ELYSIUM MANAGEMENT LLC
I
Elysium:
•
File paperwork to change name pf Black Family GP LLC to Elysium
Management LLC.
•
Revise LLC Operating Agreement to relate to Elysium.
•
Created new GP of Black Family Partners LP
PWITeam
2.
Confirm each partner's ownership percentage in BFP and adjust capital accounts to
reflect partner contributions and partnership distributions.
FO/Accounting
3.
Review/revise operating agreements for Elysium and BFP LP re estate issues and
governance simplicity.
PW/FO-Ada
(B)
NARROWS HOLDINGS LLC
1.
Restructure so it is an art investment entity-how will it be paid? Service
Agreement?
FO-Rich J.
2.
Discuss how sales tax will be paid when sales are made to family trusts to avoid
additional gift issues.
Team
3.
Confirm which art is NOT to be held in Narrows (e.g., bronzes) and assign out
anything that is so held.
FO/Rich J.
7
EFTA01135140
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
RESTRUCTURING OF FAMILY BUSINESS ENTITIES
(C)
LDB 2011 LLC
1
Confirm each member's ownership percentage and adjust capital accounts to
reflect member's contributions.
FO/Rich I.
2.
Review/revise LLC agreement re estate issues and governance simplicity
PW/FO-Ada
(D)
LBF HOLDINGS LLC
Review/revise LLC agreement re estate issues and governance simplicity
PW/FO-Ada
INTRA-FAMILY NOTES
I M
AM
I.
Devise a plan to repay all inn-family promissory notes.
•
Continue pro rata distributions from BFP to all limited partners.
Team
For outstanding notes, determine whether they should be refinanced (to reflect
2.
business reality or alternatively, use a lower AFR) and secured.
Team
ART PURCHASES BY APOIMPO2
1.
Discuss whether we will work with Trustees to create an investment policy
statement to purchase art. Consider putting a process in place for trust art
purchases.
Team to discuss
8
EFTA01135141
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
WILLS FOR DEBRA AND THE CHILDREN
1.
DB to reach out to Jib Black re new Will.
-.
Status of Children's Wills
•
Ada met with Josh in November and gave him a Memo of items to
consider-he was to consider and call Alan
•
Alex and Victoria were both sent reminder entails in early November.
PW/FO
Ben signed his Will
December 30, 2013
RESIDENCES
I
Residences mostly in joint name-address Alan's suggestion that they be held as
tenants in common to obtain valuation discounts on death of last to die.
•
Need to confirm title to 760 Park is in joint name on stock certificate.
Team
2.
Consider holding all residences in LLCs for liability limitation (Narrows Road and
SH residences).
Team
SECURITIES LAW ISSUES
1.
Review prior SEC filings for accuracy.
PW
2.
Address securities law issues with respect to action steps.
PW
9
EFTA01135142
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
FOUNDATION PLANNING
I.
Create new foundations for each of Leon's children.
Team
2.
Arrange for Leon to fund each child's foundation.
FO
3.
Prepare a memorandum for each child outlining the rules applicable to private
foundation investments, administration, and use and distribution of assets.
FO/PW
4.
Review governing instrument for Leon's foundation to determine if provisions still
reflect Leon's intentions regarding current and future governance.
FO-Ada/Eileen
In Progress
•
I
INSURANCE
(A)
LIFE INSURANCE
1.
Determine whether to retain second to die life insurance and/or exchange or cash
in the policies
FO-Ada/Eileen working
with Bryant Group
Updated policy illustrations
expected Mid-February
2.
Confirm that Trustees of insurance trusts are doing periodic policy reviews and
obtain copies of all Crummey notices.
FO-Ada
(B)
PERSONAL PROPERTY INSURANCE
Prepare full inventory of Leon's personal property, including art and household
property (cane collection, rare book collection, bronzes, etc.).
PD-Rich J.
List prepared by E.
Damaskos are 90%
complete. Rich adding
basis information.
2.
Prepare inventory of Debra's personal property, including jewelry.
PD-Rich J.
10
EFTA01135143
OPEN ITEMS LIST
As of February 7, 2014
ACTION TO BE TAKEN
RESPONSIBLE PARTY
TIMING/STATUS
ADMINISTRATION OF TRUSTS AND FAMILY ENTITIES
1.
Prepare Trustee record book with resolutions re investment and distribution
decisions.
FO-Ada
2.
Prepare books and records for each family entity (with annual meeting minutes)
with governing documents.
FO Ada
3.
Was Direction to take instructions from the Delegee Trustee ever signed in
connection with the 2011 Family Trust? If not-address.
FO-Ada
4.
Review all trust agreements and Foundation documents to determine whether (i)
successor Trustee appointments are in place and appropriate, (ii) compensation
agreements need to be put in place.
FO-Ada
FAMILY MEETINGS
Discuss with LB timing and agenda for next family meeting
Family Office
s
a
PROMISED WORKS OF ART
Attention to Promised Gift Agreements and Joint Purchase Agreements
•
Confirm with institutions that we have all Agreements (we have all
agreements prepared by Withers and all information that Diana had).
• Confirm that we are in compliance with the terms (some required
additional action).
•
Outline agreement terms so we understand what happens upon Leon's
death.
FO-Rich L
Project started by Ada-
transitioned to Rich J.
11
EFTA01135144
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