EFTA Document EFTA01885098

To: Craig Martin Cc: Jeffrey Epsteinbeevacation@gmail corn] From: Steve Hanson Sent Fri 5/4/2012 5:59:57 PM Subject: RE: Staffing Guide (email 2/4) Craig, Not at all knowing the extent of information you, and mainly Jeff possess regarding the running of the island, I have a few comments. I. First, I feel after construction is complete, you should pull back staff to bare bones. Review of all is below. 2. I would interview for landscaping and housekeeping, part time - back up employees. Have a pool of workers for each area, trained prior as to the island's needs and on an "as needed" employment. Remember, you have yourself who will be responsible to oversee all work, two island managers, a Head Engineer, Head Grounds men — seems like you're way management heavy, but see below. May Sept Dec 1 st 5th 1st Island Managers 2 Brice and wife? What exactly does his wife do? Can she not help with management of housekeeping? Head Engineer/ Maintenance EFTA_R1_00300326 EFTA01885098 Boat Captains- Don't understand why you need more than I Captain with a good boat mate, who can also help engineer with small boat maintenance issues and can run the smaller boats on his own for just straight transportation, as needed. Boat Mate Engineering-With a head engineer, do you need more than 1 other to be a back up for the R.O. plant along with your idea of a part time marine mechanic — but wouldn't reality be, regarding any boat issue —for any major repairs goes into port? Also, are not more of Jeff's boats rather new maintenance fees? Maintenance Head Grounds Man-With a head grounds man, I would cut back landscaping to 3 from 5 and see what can not get completed. Landscaping-You now have a head engineer, boat mate, another engineer — who all should be helping with different aspects of maintenance. Not knowing the R&M of the buildings are two additional maintenance men needed vs 1 and twice a year seasonal hire? Need your input, but I would rather in all departments asap cut back to bare bones and see what can not be completed vs having each department work into the pace of keeping all employed and everyone looking busy. 2 2 2(1) 1 1 1 4 2 2( 1) 5 3 2 1 I 1 7 7 —5(3) Housekeeping-Same here, I would go down to 1 or 4 3 3(2) maybe 2 and have island manager wife help here. EFTA_R1_00300327 EFTA01885099 Part Time Housekeeping I -1-(2) Total Stephen Hanson 25 21 13 full time employees +2 part time employees) Proud to be the fast national multi-concept restaurant group to be certified Green by the Green Restaurant Association Confident,:dilf Th:s c ma:, tcansrlit-",;:ton and any tile oh phomous c wad ;attached to it xt, !Wended to ho viereica 0:Iv by the party to which it is addressed and may contain valuable business information that is confidential andior otherwise protested from disclosure under applicable law. If you are not the intended recipient *IOU are hereby nottfied that any review, disclosure. dissemination or use of any of the information contained in or attached to this transmission is STRICTLY PROHIBITED. Thank you for your ccooeration From: Craig Martin [mailto Sent: Thursday, May 03, 2012 5:15 PM To: Steve Hanson Subject: Fw: Staffing Guide Steve; This is the original list I sent Jeffery. I was proposing a second draw down after all construction work is finished. EFTA_R1_00300328 EFTA01885100 Please see below. I have sent two additional employment lists for you to look at. Craig — Forwarded Message — From: Jeffrey Epstein <'eeyacation mail.com> To: Craig Martin Sent: Monday, April , 1 : 1 Subject: Re: Staffing Guide you and i will discuss tomoorow.. I agree, i am not sure why we need a new shed. . plus plus On Mon, Apr 23, 2012 at 5:29 PM, Craig Martin < > wrote: Here is a proposed draw down of staffing. As construction ends we will have to retrain staff to fit into their new roles. This does not take into account retraining the boat captains to preform other duties as yet. Proposed Staffing Guide Island Managers 2 May 5th Sept 1st Dec 1 st Head Engineer/ Maintenance 1 1 1 Boat Captains 2 2 2 Boat Mate 1 1 EFTA_R1_00300329 EFTA01885101 Engineering 4 2 2 Maintenance 5 3 2 Head Grounds Man 1 1 1 Landscaping 7 7 5 Housekeeping 4 3 3 Part Time Housekeeping 1 1 Total 25 21 18 F Jeffery; Here are some thoughts on support staffing. Engineering/Maintenance For Discussion only; As discussed most of the islands staffing is now involved in construction not on island maintenance. As the construction winds down the staff in engineering, maintenance and marine EFTA_R1_00300330 EFTA01885102 services should have more time to perform their permanent jobs. If we can teach them to multi- task we should be able to shrink the staff. Between engineering and maintenance there are currently 9 people. Marine services has 3pp plus the head engineer position (Arran), makes the total support staff 13pp. This is an extremely large support staff for the island. Management is currently looking at the staffing by who is there and how they fit into the current/new staffing structure. We need a new structure. If you look at the staffing from a larger/different prospective, though, you would have a smaller staff that is trained in multi areas. We need more out of the box thinking. To get to this point the current staff might have to be retrained or replaced. This may take several months to accomplish but could be done. We need a new org chart in this area. Examples; Maybe there is a marine mechanic that is the second boat driver who also runs the RO plant and is the island mechanic. When the island stops maintaining construction equipment and much of the equipment leaves the island and there is fewer boats to maintain, this may be possible. Head Engineer that is also a carpenter or a plant operator. Painter/ Carpenter/maintenance combined. Electrician/ plant operator/irrigation (electronic side) technician. These are just suggestion for discussion, but I think you can see where we could be going. Structure; Currently engineering reports to Aaran, maintenance to Brice, marine to both. Future; There should be one person to handle all. They can then supervise all support staff and deploy them as needed. Landscaping might want to fall here also. EFTA_R1_00300331 EFTA01885103 Areas of work/Buildings. Although this may sound trivial I do not believe the staff should be spread out in 3 or 4 different buildings. This makes is very difficult to supervise them and to have them multi task . Currently, carpentry is in the building by the dock, electricians in the RO building, mechanics in the shed and management in a separate building. It is almost impossible to manage and supervise the staff that way. All the work spaces are over sized and could be smaller and more efficient if redesigned correctly. I would also avoid walls and use more fencing/windows where possible. You need to be able to see the staff working. Example (for discussion) In the RO building have a carpenter shop, paint, electrical, plumbing and a glass enclosed managers office. I believe this may fit. To accomplish this; Quads would go to dock side building. Storage to dock side building. Electrical shop to shrink. Engineering storage to the two empty generator bays. The proposed new metal building would be a great asset but if you do not want to spend $250,000 on the building you could; Clean up current mechanics building. Throw out much of the material there. Keep sensitive equipment/machinery in dockside building. There are 3 more containers in that building using valuable space as welt as a large carpenter shop, large marine services shop that would have to be rc purposed/moved/reconfigured. Larger equipment would be kept in current engineering shed/structure. These arc just some ideas for discussion. EFTA_R1_00300332 EFTA01885104 The point is the way the support staff is currently structured will lead to a larger staff than you want. I believe we should start with making the physical plant more efficient and then reducing the staff. Craig *********************************************************** The information contained in this communication is confidential, may be attorney-client privileged, may constitute inside information, and is intended only for the use of the addressee. It is the property of Jeffrey Epstein Unauthorized use, disclosure or copying of this communication or any part thereof is strictly prohibited and may be unlawful. If you have received this communication in error, please notify us immediately by return e-mail or by e-mail to [email protected], and destroy this communication and all copies thereof, including all attachments. copyright -all rights reserved The information contained in this communication is confidential, may be attorney-client privileged, may constitute inside information, and is intended only for the use of the addressee. It is the property of Jeffrey Epstein Unauthorized use, disclosure or copying of this communication or any part thereof is strictly prohibited and may be unlawful. If you have received this communication in error, please notify us immediately by return e-mail or by e-mail to [email protected], and destroy this communication and all copies thereof, including all attachments. copyright -all rights reserved EFTA_R1_00300333 EFTA01885105