EFTA Document EFTA02061034

To: Lesley Groffallna From: Girard, Jean (WFC) Sent Wed 2/10/2016 11:55:20 PM Subject: RE: upcoming event Ah of course! jean From: Lesley Groff [mailto: Sent: Wednesday, FebruaryITIEPPIPPM To: Girard, Jean (WFC) Subject: Re: upcoming event right, I had originally requested the way you have below...I was just trying to change it to the Deli on 16th and 18th because I know my boss (who is paying for this) prefers the Deli lunch over the Tuscan lunch...and i fear we will not be there on the 19th anymore...which would mean we get more Tuscan lunch than Deli lunch if we kept as originally planned... I was hoping we could swap the lunch schedule to deli on 16 and 18 and tuscan on 17 and 19 is it possible? On Feb 10, 2016, at 6:17 PM, Girard, Jean (WFC) Slean.Girard6i ote: Hi Lesley! Yes, you have the Tuscan on February 16 and 18, and the deli on February 17 and 19....as per your previous email..?:-) jean From: Lesley Groff m it Sent: Wednesday, Februa , :44 PM To: Girard, Jean (WFC) Subject: Re: upcoming event I just know my boss preferred the Deli menu..but if it is not possible, I understand. EFTA_R1_00607209 EFTA02061034 On Feb 10, 2016, at 4:56 PM, Girard, Jean (WFC) wrote: Lesley.. Can we keep the original lunch schedule? jean From: Lesley Groff (railtgliMpl. Sent: Wednesday, February , To: Girard, Jean (WFC) Subject: Re: upcoming event Yes, all makes sense...thank you! ...and you will change the lunch to : Tues. Feb. 16 Deli Sandwich Wed. Feb. 17 Tuscan Thurs. Feb. 18 Deli Sandwich Fri. Feb. 19 Tuscan Will you resend the contract and I will sign it On Feb 10, 2016, at 4:39 PM, Girard, Jean (WFC) •c > wrote: EFTA_R1_00807210 EFTA02061035 Good afternoon Lesley! Thank you for the note..) will cancel February 15, and the breakfast for February 16. I will have to charge you the room rental for February 15, but will not apply the cancellation fee on the food. I will keep Friday on, as you will be charged for it whether you cancel or not... I hope this makes sense, let me know Lesley! Best, jean From: Lesley Groff [nal Sent: Wednesday, Februjilign. To: Girard, Jean (WFC) Subject: Re: upcoming event Hello Jean...just left you a message (that was too long and your answering machine may have erased it? not sure!) I wanted to touch base about our event again...We unfortunately will not arrive until Tues. Feb. 16th! Therefore, we want to start with LUNCH at noon on Tues. DELI SANDWICH...then Wed. we will do TUSCANY...Thurs. DELI SANDWICH...Fri TUSCANY...can you rework the catering contract to reflect the new arrival date and food? Also, I hope the group stays until Friday, but it is highly possible they nccd to leave Thurs. evening...what is the last day I can get back to you on this? Thanks, Lesley On Feb 5, 2016, at 5:26 PM, Girard, Jean (WFC) wrote: EFTA_R1_00607211 EFTA02061036 Thank you LesleMMI Please see attached for your review and signature, the corresponding event orders. I wish you both a pleasant weekend! jean Jean-Roger Girard Director, Catering and Event Sales The Fairmont Waterfront 900 Canada Place Way Vancouver BC V6C 3L5 Tel + Fax fairmont.comMaterfront-vancouver http://vancouverwaterfront.fairmontemenus.com/ <image001.gif><image002.gif><image003.gif><image004.gif><image005.gif><image006.gif><image007.gif> <im age008.png> <image009.jpg> Think before you until. H mparl Please consider the environment before printing this c-mail. EFTA_R1_00607212 EFTA02061037 From: Lesley Groff ma to: Sent: Friday, February 05, To: Girard, Jean (WFC) Cc: Subject: Re: upcoming event Sony! -Pre Dinner Reception should start 5:30pm -No registration table needed -understand on schedule ..probably will need to figure out on site witl1M . Thanks! On Feb 5, 2016, at 3:54 PM, Girard, Jean (WFC) wrote: Hello Lesley! Thank you ! just a few more questions: Pre dinner reception: What time should we have it at? Do you need a registration table outside the room? If and when you get a schedule, please let me know as I would like to be able to schedule cleaning and refreshing the room throughout the day? EFTA_R1_00607213 EFTA02061038 From: Lesley Groff Sent: Friday, February 05, 2 To: Girard, Jean WFC) Cc: Subject: Re: upcoming event Hi Jean...Below should be all the answers!! -Set up should be a large conference table with 12 chairs -Dry Erase Board with markers and erasers -No Audio Visual needed -Room will be used from 9am-6:30/7pm each day (ACCEPT FOR MON. FEB. 15, our party will not arrive until midday ...no breakfast will be needed Monday...only lunch and pre dinner reception) -People will be coming in and out all day long...no set meeting or agenda at the moment...this is more of a fluid situation. I would think 12 people at a time (or less) will be coming in and out. BREAKFAST 9am (Feb. 16-19) Continental with coffee bar, buffet for 12pp LUNCH 12pm (Feb 15-19) Sandwich Deli M,W, F. Little Tuscany Tues, Thur. Buffet for 12pp PRE DINNER RECEPTION (Feb. 15-18) 3 cold canapes, 3 hot Hor Doevres (hotel's choice) each day, coffee bar for 12pp (No pre dinner reception on Feb. 19! our party will be departing mid day) EFTA_R1_00807214 EFTA02061039 -No Alcohol vill be your contact. She is cc'd here. Please let us know who she should report to on Monday Feb. 15th upon arrival to the hotel. Her cell number: Please let us know if there is anything else you need or we need to do! Thank you!, Lesley On Feb 5, 2016, at 2:01 PM, Girard, Jean (WFC) wrote: Good morning Lesley, I really need to give my banquet and kitchen crews some idea about your program with us Leslie, so that they can schedule and order food accordingly. Do you have something I can work with, such as: - Number of people each day - Set up Food and beverage selection Schedule each day Audi visual needs? Thanks ! Jean EFTA_R1_00607215 EFTA02061040 Jean-Roger Girard Director, Catering and Event Sales The Fairmont Waterfront 900 Canada Place Way Vancouver BC V6C 3L5 Tel + Fax fairmont.com/waterfront-vancouver httplivancouverwaterfrontiairmontemenus.comi <image001.O><Image002.gif><Image003.gif><Image004.O><image005.gif><Image006.gif><Image007.O> <i mage008.png> <image009.jpg> Think before you print. Help reduce 0.1 mental impact Please consider the environment before printing this c-mail. This communication is the property of FRHI Hotels & Resorts and contains confidential information intended only for the persons to whom it is addressed. If you have received this message in error, please immediately notify us by return e-mail and destroy the original message and all copies. EFTA R1_00807218 EFTA02061041 <EnhacedEvent orders.pdf> EFTA_R1_00607217 EFTA02061042