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Approved For Release 2004/03/26 : CIA-RDPG9B0036IR000100010010-3
Approved For Release 2004/03/26 : CIA-RDPG9BO036IR000100010010-3
Approved ForRelease 2004103126 : GIA-RDPGIBO03ASRO00100010010-3
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SECRET
| SUBJECT: Financial Records Accumulation -- Records Center
|
| 1. Asof 1 May 1966, the Agency Records Genter has an
| accumulation of 6, 545 cubic feet of {lnanclal records. A cubic foot
| contains approximately 2,000 pleces of paper, thus the present accumu-
| lation represent something in excess of 13 millton items.
2. Broken down into categories, there are 5, 231 cublc fact of
records relating to unvouchered funds transactions and 1,314 cuble
| fact of vouchered. It is estimated that the present annual rate of
| increase is 345 cubic fest unvouchered and 960 vouchered, for a total
| in excess of 1,300 cubic feet.
| 3. Unvouchered funds records have been gathering siace 1946, |
the vouchered since 1 January 1961. The unvouchered funds records,
concerned with transactions up to 30 December 1960, are belng retired
| in accordance with the General Records Schedules issued by GSA, the
| Agency's use of which to retire the originals of vouchers has been |
| approved by GAC. The last GAO Site Audit Cestification was {ssusd i
26 April 1962, to cover the period ending 30 December 1960. |
SECRET [rin J
|
Approved For Release 2004/03/26 : CIA-RDPG9B003EIR000100010010-3
| Lia
4. The Records Genter was constructed in 1955, expanded
| 1a 1958 at a total cost approximating $690,000. It has a capacity of
of 103, 380 cubic feet. Amortizing construction costs over a 20 year
period, and including factors to cover costs for storage equipnient
and manpower, it 1s estimated that the annual cost of servicing one
| cuble foot of records ts approximately $1.80. Applying this figure
! against the quantity of financtal records now in storage (6,545 cubic
feet), it can be seen that $11,700 is being expended annually to care
for the present accumulation, and that this will Increase by some-
| thing fn excess of $2,300 per year.
| 5. As the central repository for all Agency records, the
Records Center ia now beng utilized to 83% sum of capacity. It 1s
estimated that at the present rate of use all available space will be
| Sully utilized within the next three years. In this connection, it 1s to
| be noted that if additional storage space should be required, to the
extent that the cost of prior construction may have been $7.00 par
cubic foot, the present would be almost $11.00.
|
SECRET
| Approved For Release 2004103126 : CIA-RDPE9BO0369R000100010010-3