DFI - Essential Records Listing

ARIZONA STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS an 4?33?} ?to A DIVISION OF THE ARIZONA SECRETARY OF STATE 537 I am?: 5m: library. 9 Joan Clark, State Librarian Director Amhiwsand mama. ARCHIVESANDRECORDS MANAGEMENT ESSENTIAL RECORDS LISTING Page 1 of 2 Pursuant to ARS ?41~151.14 (5), The head of each state and local agency shall: Once every ?ve years submit to the director lists of all essential public records in the custody of the agency. Public Body Title Arizona Department of Financial Institutions Date: 12/31/2014 Name Michael Fowler Title= Rewrds Of?cer or Administration Division E-maiiz mfowlerQazd?gov Phone (602) 771?2781 (type or print): Designee (type or print): Manager Priority Access Document (in hours) type Backup Information p. Location Salvage Instructions Location 2/19/98 2/19/98 Accounting Reports 2/19/98 Branch Of?ces 2/19/98 Changes in Control 2/19/98 Complaints/FRW/ULA Files 2/19/98 Central File Room Central File Room Central File Room Quarterly Central File Room Central File Room necessary Central File Room Daily Central File Room Central File Room Central File Room Workpapers: Enterprises 2/19/98 Workpapers: Institutions 2/19/98 Examinations/Investigations 2/19/98 Financial Reports/Statements 2/19/98 Cenn?al File Room Quarterly Hearings 2/19/98 Central File Room Legal Secretary's desk necessary Holding Companies 2/19/98 Central File Room As necessary Server Room (BDIS Database) Daily Master File Content Records 000~12~41 RECEIVERSHIP DIVISION Receivership Files 2/19/98 Division - Receivership staff cabinets Master File Content Records 000-12-41 Server Room RECORDS MANAGEMENT CENTER - 1919 West Jefferson Street - Phoenix, Arizona 85009 - Home Page: - Phone: (602) 926-3815 FAX: (602) 256-2838 - E?Mail: [email protected] Revised 09/2013 An Equal Opportunity Employer ARIZONA STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS - A DIVISION OF THE ARIZONA SECRETARY OF STATE Arizona Lib ?4 Joan Clark, State Librarian Director memanpubla.nm?.a ESSENTIAL RECORDS LISTING If page We? Pursuant to ARS ?41~151.14 (5), The head of each state and local agency shall: Once every ?ve years submit to the director lists of all essential public records in the custody of the agency. Public Body Title Arizona Department of Financial Institutions Date: 12/31/2014 Name Michael Fowler Title: Records Of?cer 01? Administration Division E?mail: Phone (602) 771-2781 - (type or print): Designee (type or print): Manager Priority Access Document (in hours) type Backup Information Location Quantity te Cycle Saivage Instructions Location 1 Division Tech's Of?ce Division - Tech's Of?ce Div. Manager's Of?ce O?ce necessary Receivable Records GS 1002 Records GS 1002 Budget Records GS 1002 Capital Asset Records GS 1002 with Tresasurer GS 1002 Division - Aectg Tech's O?ce necessary Division Acctg TeciI's Of?ce Records GS 1002 Reports GS 1002 Records GS 1002 Personnel Records GS 1006 Recovery Records GS 1005 8a; Procedure Records GS 1005 Orders GS 1005 Contracts, Agreements reiated records GS 1005 Division - various ?le cabinets/of?ces Div. Manager?s O?ce Sun/Admin. Of?cer's (A30) o?ce weekly Sup/Admin. Of?cer's (ASO) o?ce necessary p?n Div. Manager?s Of?ce necessary Superintendent?s Of?ce - Exec. Secretary necessary Central File Room necessary Superintendent's of?ce Superintendent?s Of?ce - Exec. Secretary neccesary Admin. Div. Mgr. ?les 1T Capital meme? Remrds 000.1241 Server Room (IT Equipment Database) neccesary RECORDS MANAGEMENT CENTER 1919 West Jefferson Street - Phoenix= Arizona 85009 - Home Page: - Phone: (602) 9266815 - FAX: (602) 256-2838 - E-Mail: [email protected] Revised 09/2013 An Eqnai Opportunity Employer 12. Submitting form: Mail or e?mail this form to the address below. Fax copies will not be accepted. RECORDS MANAGEMENT CENTER 1919 West Jefferson Street - Phoenix= Arizona 85009 - Home Page: - Phone: (602) 926-3815 - FAX: (602) 256?2838 - Iii?Mail: [email protected] Revised 09/2013 An Equal Opportunity Employer all I 1 ARIZONA STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS . A DIVISION OF THE ARIZONA SECRETARY OF STATE I Joan Clark, State Librarian Director Home Page: E?Mail: [email protected] Phone: (602) 926-3815 FAX: (602) 256?2838 (3.. a?rimn: Stair Library. Archivesand i?ubiir ARCHIVES AND RECORDS WAGEMENT 1919 West Jefferson Street, Phoenix, Arizona 85009 ARCHIVES AND RECORDS MANAGEMENT ESSENTIAL RECORDS LISTWG Pursuant to ARS ?41-151.14 (5), The head of each state and local agency shall: Once every ?ve years submit to the director lists of all essential public records in the custody of the Page 1 Public Body Title AZ BOARD OF APPRAISAL Date: 8/25/2014 Name Title: Records Of?cer E?mail: Phone (1 (type or or Designee (type or print): print): Priority Access (in hours) Media Backup Information Location Salvage Instructions Location Quantity Update Cycle i96~14~17lLicensing records 196?14?1 '7 records Education records records HR Staff records Contact information(phoue tree) Policies and Database Miautes of meetings 999-1447 9959-14?17 unscheduled 999-144 7 unscheduled unscheduled unscheduled unscheduled unscheduled Of?ces Din Suite 103A 24 Of?ces in Suite 103A Of?ce A in Suite 103A Of?ce I in Suite 103A Of?ce I in Suite EO3A Of?ce I in Suite 103A On server in Of?ce On server in Of?ce On server in Of?ce AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED DAILY WEEKLY AS NEEDED IMMEDIATELY EDIATELY IMMEDIATELY IMMEDIATELY IMMEDIATELY MMEDIATELY IMMEDIATELY IMMEDIATELY Each employee drive Backup drive Backup drive