FINANCIAL RECORDS RETIREMENT PROGRAM

@ : Approved For Releasé 2003/03/28 : CIA-RDP78.00433A00190050040-3 : DIS 68-4221 0GC REVIEW COMPLETED MEMORANDUM FOR: Director of Finance SUBJECT + Financial Records Retirement Program | 1. Lam returning the proposal which the Office of Finance mad on 29 March 1968 with regard to the retention of certain Agency records which include payroll vouchers for indigenous cmployecs. 2. The Office of Security concurred in the proposed retention of ! twelve years (rom a scourity standpoint, but the Deputy Director for Plans suggested a compromise period of retention of thirty years. Subsequent to the replies from the Office of Sccurity and the DD/P, the Agency Records | Administration Officer and the Office of General Counsel have indicated that | there can be no alternative to the sorting out of payroll records of indigenous personnel if a retention period of Icss than 56 years is to be applied to the remaining records. Mit may be that sorting of this material can be an important 1 Part of the overall screening of records, which is to be undertaken within the i next few weeks. 3. In view of the objections of the OGC and the Records Administration Officer, I cannot approve the recommendation in the attached memorandum but suggest a revision of our procedures in order to permit the scgregation of records which must be held for different periods of time. [_.] - LU Deputy Director for Support Au. Memo dtd 29 Mar 68 to DD/S ir D/OF, same subj 2BXIA AMA " Eos wero Approved For Release 2003/03/28 : CIA-RDP78-00433A000100050040-3  Approved For Release 2003/03/28 : CIA-RDP78-00433A000100050040-3 25X1A Approved For Release 2003/03/28 : CIA-RDP78-00433A000100050040-3  8 May 1068 MEMORANDUM FOR: Deputy Dirccter for Plans SUBJECT: Financial Records Retirement Program REFERENCE : Memorandum from the bircctor of Finance to the Deputy Director for Support } dated 29 March 1968. va 1. This Staff fecls that it needs the retention +. of travel accounting records (PCS and TOY), operational -~ entertainment and expense vouchers, leave records, oa ficld transportation records and personal service » contracts on a relatively long tern basis in order to effectively carry out its responsibilitics in highly important sensitive counterintelligence cases. 2. The frequency of requests for searches of the 1° financial records is not a substantive basis for judging value of the records, The financial records permit detailed reconstruction of travel and assignments impossible to obtain from any other records in the Agency. The operational files permit only the rocon- struction of the operational activity without reference to other actions on the part of staff, staff agent, and contract personnel which becomes highly important in cases involving operational security as to such personnel. 3. We feel that a thirty year retention period would be more realistic than 12, 20 or 56 mentioned variously in reference document. If we should have a case comparable to that of II.A.R. Philby, we could very well wish to re- | search activities extending that far back in time. / [repre oe Chief, Codftter Intelligence Staff Distribution: Original i 1 - Addressee Attachments: Memo from Dir. of Finance with attachments thereto. or cone a se] SECRET bir Approved For Release 2003/03/28 : CIA-RDP78.00433A000100050040-3