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efta-efta01093162DOJ Data Set 9OtherDraft English translation for information purposes only
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Draft English translation for information purposes only
REGISTERED LETTER WITH RETURN RECEIPT
Paris, May 16, 2013
OUR REF.: 1305-PHV/PC/GV
A.G.O. 2013
BUILDING: 22 AVENUE FOCH
75116 PARIS
Dear Sir and Madam,
You are requested to attend the Ordinary General Meeting of Co-owners of the building located in Paris
16'h district - 22 avenue Foch, which will be held in our Office at:
51 BIS, RUE DE MIROMESNIL in PARIS (fP" district)
on THURSDAY JUNE 13, 2013 at 11:00 a.m.
To discuss the following agenda:
1.
Election of a Chairman and officers for the meeting.
2.
Approval of 2012 accounts and financial status.
Please find enclosed the financial status on December 31, 2012 with the debtors' status on
December 31, 2012, as well as the summary list of expenses occurred in 2012.
Decision to be made.
3.
Status of debts and claims and financial status on December 31, 2012 and to date according to
status attached.
4.
Discharge to the Property Manager ("Syndic") for his management.
Decision to be made.
5.
New appointment of HELLIER du VERNEUIL S.A. as Property Manager.
Draft resolution: The Meeting appoints HELLIER du VERNEUIL S.A. as property manager
according to the agreement attached to this letter for a period of one financial year expiring on
the General Meeting which will be held to approve the accounts of 2013 financial year.
Decision to be made.
6.
Signature of the property management agreement with HELLIER du VERNEUIL S.A.
Mandate to be given to the Chairman of the Management Committee ("Conseil Syndical") to sign
HELLIER du VERNEUIL S.A.'s property management agreement.
Decision to be made.
7.
Renewal of the Management Committee currently composed of:
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-
Ms HALABI (NOFA Corporation)
-
Ms EXPERTON (SCI JEP)
-
Ms WIBRATTE (ROUNDHILL PARTNERS Corporation)
-
Mr LEMOS (SCI ALMOND)
Decision to be made.
8.
Upholding of the projected budget for 2013 identical to 2012 at 256,000 E and upholding of the
permanent cash advance at 43,000 E.
The running costs for 2012 amounted to 213,801.56 E, as shown in the documents attached to this
letter.
9.
Fixing of the projected budget for year 2014, identically to the budget for year 2013.
Decision to be made.
10.
Decision not to open a separate bank account and to keep the unique account.
Draft resolution: The General Meeting exempts the property manager from opening a separate
bank or postal account and allows him to transfer the funds belonging to the Housing Association
("Syndicat") to the unique account open in the name of the firm HELLIER du VERNEUIL for the
duration of the mandate.
Decision to be made.
11.
Building VAT pro-rata:
Confirmation of the absence of modification of the use of the lots and of the current 99,700/99,700
thousandths pro-rata subject to 7 % VAT.
Draft resolution: The co-owners confirm the absence of modification of the use of the lots and the
current 7 % VAT pro-rata, given the 99,700/99,700 thousandths inhabitation pro-rata in the
building's use.
Decision to be made.
12.
Decision to or not to replace the leaking cast iron downpipes located in the inner courtyard of the
B building as well as in the left inner courtyard (garage) according to:
-
estimate n° 13-0513-01 from the firm MIGI for an amount of 7,836.68 E,
-
or estimate n° D041200727 from the firm DELAMARE for an amount of 15,600.46 E.
Decision to be made.
13.
Further to the letter from the PARIS Townhall on November 18, 2010 reminding the necessity to
perform the facade cleaning works on avenue Foch and rue Chalgrin, a copy of which is attached,
decision to or not to perform the cleaning works, at once or in steps, of the facades on avenue
Foch with extension on rue Chalgrin, facade on me Chalgrin, facades of main inner courtyard,
facades of the 3 small inner courtyards, facades overhanging the glass ceiling above the main
entrance hall.
According to the 25th resolution of the General Meeting held on June 15, 2010, only two firms
were short-listed per building corporate association.
Decision to be made.
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14.
Cleaning of the facades on avenue Foch with extension on rue Chalgrin (to be performed
simultaneously to the cleaning of the - Ground floor and 1st floor - facades of the small inner
courtyard n°1 accessible through the caretaker's lodging).
Further to the study carried out by architect Ms LEMOINE according to attached report,
comparison chart and estimates, decision to be made on the following works:
LOT 1: Ground scaffolding (Amounts all included, 7 %VAT)
LA COLONNADE firm
DEL BOCA firm
LOT 2: Facades' cleaning
LA COLONNADE firm
DEL BOCA firm
LOT 3: Treating of metal shutters
DEL BOCA firm (10-year guarantee)
TIM firm (10-year guarantee)
LOT 4: Railings locksmithing
SERRUTIM firm
LOT 5: Lead waterproofing on regular and small balconies
BALAS firm
RAVIER firm
LOT 6: Plumbing - rainwater downpipes
BALAS firm
RAVIER firm
LOT 7: Carriage entrance
SERRUTIM firm
75,342.98 Euros
77,460.73 Euros
237,358.10 Euros
245,050.00 Euros
106,303.53 Euros
96,748.33 Euros
7,142.12 Euros
98,573.47 Euros
78,247.45 Euros
7,812.98 Euros
7,178.21 Euros
2,479.76 Euros
The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"),
assisted by a safety works coordinator.
The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for
the Property Manager.
Decision to be made.
15.
Cleaning of the facades (Ground floor - 1st floor) of the small inner courtyard n°1 accessible
through the caretaker lodging (to be performed simultaneously to the cleaning of the facades
on avenue Foch).
Further to the study carried out by architect Ms LEMOINE according to attached report and
estimates.
Decision to be made on the following works:
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LOT 1: Scaffolding - cleaning (Amounts all included, 7 %VAT)
LA COLONNADE firm
(tiles variation)
DEL BOCA firm
(tiles variation not priced)
LOT 2: Roofing and plumbing
BALAS firm
RAVIER Firm
33,967.28 Euros
1,059.30 Euros
44,296.40 Euros
7,791.04 Euros
7,017.14 Euros
LOT 3: Anti-pigeons' nets
TECHMO HYGIENE firm
1,391.00 Euros
The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"),
assisted by a safety works coordinator.
The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for
the Property Manager.
Decision to be made.
16.
Cleaning of the facade rue Chalgrin
Further to the study carried out by architect Ms LEMOINE according to attached report,
comparison chart and estimates, decision to be made on the following works:
LOT 1: Ground scaffolding (Amounts all included, 7 %VAT)
LA COLONNADE firm
30,885.25 Euros
DEL BOCA firm
28,291.21 Euros
LOT 2: Facades' cleaning
LA COLONNADE firm
DEL BOCA firm
LOT 3: Treating of metal shutters
DEL BOCA firm (10-year guarantee)
TIM firm(10-year guarantee)
LOT 4: Railings locksmithing
SERRUTIM firm
LOT 5: Lead waterproofing on regular and small balconies
BALAS firm
RAVIER firm
LOT 7: Plumbing - rainwater downpipes
BALAS firm
RAVIER firm
93,576.85 Euros
90,754.53 Euros
39,253.28 Euros
47,154.90 Euros
10,459.63 Euros
36,457.10 Euros
24,142.65 Euros
2,375.25 Euros
4,785.49 Euros
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The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"),
assisted by a safety works coordinator.
The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for
the Property Manager.
Decision to be made.
17.
Cleaning of the facades of the main inner courtyard and the entrance hall rue Chalgrin (to
be performed simultaneously to the "main staircase light well" cleaning).
Further to the study carried out by architect Ms LEMOINE according to attached report,
comparison chart and estimates, decision to be made on the following works:
LOT 1: Scaffolding - cleaning (Amounts all included, 7 %VAT)
LA COLONNADE firm
222,725.00 Euros
DEL BOCA firm
290,568.11 Euros
LOT 2: Roofing and plumbing
BALAS firm
RAVIER firm
LOT 3: Anti-pigeons' nets
TECHMO HYGIENE firm
LOT 4: Metal shutters
DEL BOCA firm (10-year guarantee)
TIM firm (10-year guarantee)
25,314.09 Euros
21,366.05 Euros
7,562.76 Euros
37,974.30 Euros
89,368.54 Euros
The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"),
assisted by a safety works coordinator.
The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for
the Property Manager.
Decision to be made.
18.
Cleaning of "main staircase light well", to be performed simultaneously to the main inner
courtyard cleaning.
Further to the study carried out by architect Ms LEMOINE according to attached report,
comparison chart and estimates,
decision to be made on the following works:
LOT 1: Scaffolding - cleaning (Amounts all included, 7 %VAT)
LA COLONNADE firm
67,758.89 Euros
DEL BOCA firm
47,887.27 Euros
LOT 2: Roofing and plumbing
BALAS firm
12,091.00 Euros
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RAVIER firm
LOT 3: Anti-pigeons' nets
TECHMO HYGIENE firm
8,537.21 Euros
1,391.00 Euros
The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"),
assisted by a safety works coordinator.
The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for
the Property Manager.
Decision to be made.
19.
Cleaning of the facades of the small inner courtyard n°2 accessible through the entresol
from the B staircase
Further to the study carried out by architect Ms LEMOINE according to attached report and
estimates
Decision to be made on the following works:
LOT 1: Scaffolding - cleaning (Amounts all included, 7 %VAT)
LA COLONNADE firm
71,633.30 Euros
(tiles variation)
2,524.14 Euros
DEL BOCA firm
92,266.10 Euros
(tiles variation not priced)
LOT 2: Roofing and plumbing
BALAS firm
RAVIER Firm
LOT 3: Anti-pigeons' nets
TECHMO HYGIENE firm
20,251.04 Euros
19,318.44 Euros
1,391.00 Euros
The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"),
assisted by a safety works coordinator.
The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for
the Property Manager.
Decision to be made.
20.
Cleaning of the facades of the small inner courtyard n°3 accessible through garage
Further to the study carried out by architect Ms LEMOINE according to attached report and
estimates
Decision to be made on the following works:
LOT 1: Scaffolding - cleaning (Amounts all included, 7 %VAT)
LA COLONNADE firm
58,460.52 Euros
(tiles variation)
956.58 Euros
DEL BOCA firm
61,046.19 Euros
(tiles variation not priced)
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LOT 2: Roofing and plumbing
BALAS firm
RAVIER Firm
LOT 3: Anti-pigeons' nets
TECHMO HYGIENE firm
21,345.54 Euros
23,548.42 Euros
1,391.00 Euros
The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"),
assisted by a safety works coordinator.
The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for
the Property Manager.
Decision to be made.
21.
Decision to or not to subscribe a damage insurance coverage for the
year guarantee, according to attached offer by VERSPIEREN.
Rates scale:
- Works between 1 and 50,000 E
- Works between 50,001 and 120,000 E
- Works between 120,001 and 300,000 E
- Works between 300,001 and 770,000 E
- Works between 770,001 and 1,100,000 E
Decision to be made.
works performed under a 10-
1,845.00E All tax included
2,377.00 E All tax included
2.25 %
2.20%
2.10%
22.
Financing of the works by a fixed-rate loan taken with CREDIT FONCIER, according to attached
prices list.
Draft resolution:
The General Meeting, having read the loan resolution, decides to make a loan with CREDIT
FONCIER, with no joint liabilty of the co-owners, for a period of
years and at a
rate, with automatic transfer of the instalments from the co-owners' accounts.
The General Meeting gives HEWER du VERNEUIL S.A., Property Manages; all powers in
order, on behalf and in the name of the Housing Association, to:
-
identify the co-owners who intend to pay cash,
-
identify the co-owners who intend to join the loan,
request a loan with CREDIT FONCIER, whose amout shall not exceed the cost of the works
due by the co-owners who joined the loan in respect of their shares,
accept the loan offer resulting in a contract,
comply with all the duties of the loan contract, knowing that reimbursement shall be made by
automatic transfers from each co-owner's bank account, bound towards the Housing
Association for the only amount of his/her share in the loan for the payment of the works. In
this respect, the transfers shall be made by CREDIT FONCIER under its power of attorney, in
the name and on behalf of the Housing Association.
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sign a guarantee agreement with the firm COMPTOIR FINANCIER DE GARANTIE so that
the Housing Association shall by no means have to bear the financial consequences of any co-
owner's failure to reimburse his/her share of the loan.
The co-owners paying the works with the loan taken by the Housing Association under the
abovementioned terms already consent thereto.
Decision to be made.
23.
Matters related to the running of the building and its everyday maintenance.
Should you be unable to attend this meeting in person, you may be represented by a person entitled to
make any decisions on your behalf. For that purpose, please find attached a power of attorney which can
just be sent back to us once completed and signed. Your signature shall be preceded by the words "BON
POUR POUVOIR".
Yours sincerely,
Pierre HELLIER du VERNEUIL
NB: According to article 23 of the Law of July 10, 1965, the joint owners are reminded of the
obligation to have a common representative, according to the attached representation power of
attorney. Thus, in the case of a conjugal joint ownership, only one of the spouses may attend the
Meetings. He/She must hold his/her spouse's power of attorney to represent him/her.
Exhibits:
- Power of attorney
- Summary list of expenses occurred in 2012 and budget for 2013
- Financial status on the closing of 2012 financial year and to date
- Annexes 1, 2, 3 and 5 to March 14, 2005 Decree n°2005-240
- Property Management Agreement with HELLIER du VERNEUIL SA
- Letter from PARIS Townhall on November 18, 2010
- Letter from PARIS Townhall on November 22, 2011
- Our letter to PARIS Townhall on December 20, 2011
- Letter from PARIS Townhall on January 4, 2012
- Report from Ms LEMOINE - Cleaning Works
- Letter from LA COLONNADE firm on April 25, 2013
- LA COLONNADE firm estimate
- DEL BOCA firm estimate
- TIM firm estimate
- BALAS firm estimate
- RAVIER firm estimate
- SERRUTIM firm estimate
- CREDIT FONCIER 100 co-ownership loan costs
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- Works damage insurance scale
- Works shares' simulation
- MIGI firm estimate
- DELAMARE firm estimate
EFTA01093170
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